Case study Development of Forms Management System For Project Life Cycle Monitoring and Evaluation

Client Bio

The client facilitates the formulation of regional/territorial development policies and performs the financial, technical, economic, social, and environmental appraisal of development projects within the region.

Client Goals

• Development of an up-to-date management system using relevant technologies
• Reliable and scalable system meeting the present and future needs of the department
• Enhanced security in the forms management process
• Electronic budget reports

Solution(s) Offered

• Developed a modular and flexible core system, easy to add and extend features
• Migration of manual entry operations towards automation
• Interlinking of departments and agencies with one another
• Created a centralized electronic repository of documents
• Automated budgeting for departmental Development Schemes
• Provision of comprehensive reports to enable higher-order analytical decision-making, such as:
  1. Monthly and Quarterly Expenditure Reports
  2. Project Completion Reports
  3. Project Feasibility Reports
  4. Time Overrun Project Reports
  5. Cost Overrun Project Reports
  6. Project Component Reports

Client Challenge

• Use of manual, dated methods of data entry and document flow
• Inefficiencies in the execution of development schemes
• Diffused communication between departments
• Inadequate systemic management

Benefits

Enhanced security features for confidential information

Increased systemic transparency

Detailed reports and insights

Improved decision making

Timely M&E of development schemes

Amplified execution of development schemes

Reduction of departmental silos

Compounded efficiency and effectiveness

Technologies Applied